Posted on August 12th, 2025

Technical writing is a vital skill that enables clear and concise communication of complex ideas. Many industries such as education, engineering, government, healthcare, and software, rely on technical writers to create and publish materials that customers use to clearly understand their products, processes, and systems.

Role of the Technical Writer with Artificial Intelligence

The role of technical writers is continuously evolving, especially with the rise of artificial intelligence (AI). AI enhances the technical writer's ability to provide support by automating routine tasks, improving content accuracy, and enabling faster content generation. However, it also presents challenges such as keeping the human tone in the writings and making sure the documentation is accurate and makes sense.

With AI, technical writers can create more accurate and effective documentation in less time. AI can also help to automate routine tasks, freeing up time for more complex writing and reducing the risk of errors.

Benefits of AI

AI provides a range of benefits for technical writing. It helps identify errors and inconsistencies, ensuring documents are accurate and easy to understand. It also enforces style and formatting guidelines, resulting in a more polished and professional final product. Additionally, because AI can generate content with greater consistency and quality than manual methods, technical writers can produce better documentation in less time.

AI Tools

There are many categories of AI tools used in technical writing. Here is a list of the popular tools used by technical writers in 2025:

• ClickUp Brain: Document creation, collaboration, and workflow automation.
• Grammarly: Grammar correction, tone adjustments, and clarity
• Claude AI: Long-form content generation and contextual ideas.
• Jasper AI: Marketing and promotion content.
• Document360’s Eddy AI: Technical documentation and knowledge base creation.
• GitHub Copilot: Developer documentation
• Notion AI: Planning and generating ideas.
• Canva: Visual content creation.
• QuillBot: Paraphrasing and improving clarity.
• Perplexity AI: Research and fact-checking.

How Does AI Assist the Technical Writer

AI is transforming technical writing by streamlining key aspects of the documentation process, including content organization, search functionality, quality improvement, and tool integration.

• Intelligence content structuring by organizing content using metadata and tagging systems, auto generate front and back matter, and adapt content based on user roles such as developers, end users, and analysts.
• Enhancing search and retrieval by using semantic search, providing suggestions and related topics, and improving knowledge base navigation with chatbots and virtual assistance.
• Improve content by analyzing user feedback and suggest content updates based on changes in source material, policies, or regulations.
• Interacts with tools such as content management systems to streamline version control, project management tools to track documentation progress, and code repositories to create API documentation.

AI in Technical Documentation

There are many examples on how AI is being used in Technical Documentation:

• Automated Drafting: AI helps technical writers generate first drafts of manuals, standard operating procedures, help guides, etc. Tools such as ChatGPT, Jasper, and GrammarlyGO assist in the process.
• Intelligence Search and Navigation: AI uses semantic search to allow writers to find relevant content, not just keywords. Chatbots and virtual assistants help users to the right documentation.
• Integration with Development Tools: These AI-powered tools can auto-generate comments and explain code snippets. GitHub Copilot assists by generating documentation for code, APIs, and developer guides.
• Localization and Translation: These AI services such as Google Translate and DeepL translate technical documents into multiple languages with improved accuracy.
• Content Optimization: AI uses customer behavior and feedback to identify unclear sections and outdated information. It recommends updates based on changes in policies and procedures, source material, or user needs.
• Glossary and Metadata Generation: Automatically generate glossaries, indexes, and metadata to improve document structure and searchability.
• Visual Content Enhancement: AI tools assist in creating diagrams, screenshots, and visual walkthroughs to complement the written documentation. Tools such as Canva Magic Write and MidJourney assist in these efforts.

Technical writing success stores with AI in 2025

Transforming Technical Writers into Content Strategist: Technical writers are evolving into information architects, collaborating with UX designers and developers early in the product lifestyle. This is done by Doc-E.ai, which is a product that automates draft creation, formatting, and multilingual translation for technical documentation. Doc-E.ai enables the writers to focus on tailoring content to specific audiences.

Using AI to Co-Author Products: Technical writers are using AI to ensure consistency, improve image quality, and streamline localization. This is done with tools such ChatGPT, Grammarly, Jasper and DocsBot. These tools assist in generating drafts, complying with style guides, and optimizing metadata for Search Engine Optimization (SEO), ensuring human insight remains

Immersive and Personal Documentation: Technical writers are creating voice-activated, augmented reality/virtual reality (AR/VR) enhanced and collaborative documentation using AI-driven platforms enabling personalized content based on user behavior and preferences.

Business Documentation: Technical writers are using AI powered chatbots and Human Resource Management System platforms to streamline internal documentation and communication which reduces query resolution time by 40% and operational costs by 25%. These tools are used industries widely including education, healthcare, and hospitality.

Future of AI in Technical Writing

The future of AI in technical writing is promising. AI will continue to improve efficiency and accuracy in documentation creation, allowing technical writers to produce better work in less time. Additionally, AI will enable writers to create documentation in new and innovative ways, such as using chatbots and voice assistants. Finally, as AI takes on more routine tasks, technical writers will be able to focus on higher-level tasks, such as content strategy and planning.